Asset Management – Chief Operating Officer, Indonesia

June 21, 2024

Asset Management – Chief Operating Officer, Indonesia


  • Permanent
  • ID-Jakarta Raya-South Jakarta
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Role Description and Purpose

  • Continuing the acceleration program in implementing programs related to digital transformation, including system upgrade programs and the efficiency of the Company’s operational processes;
  • Supervising the Company’s operational activities, especially in the areas of Operations, Information Technology, Facilities (GA) as well as Corporate Finance and Accounting.

Key Responsibilities                     

  • Operations & IT:
    • Drive the activities of the Operations and IT Departments, perform process & organizational management to support business strategy and to sustain future developments to meet rapidly changing client and market needs;

    • Monitor the progress of strategic projects & business regulations under various stages of implementation;

    • Facilitate the work of the department by reviewing processes to identify points of risk and improve efficiency;

    • Control team work for Client reporting, Regulator reporting, etc;

    • Perform review or control documentation with Ops team for new clients, new broker, custodian, new products;

    • Perform regular service review (Custodian), update Incidents database, work with auditors for Tax or Mutual Fund audit;
    • Ensure regulatory and Company’s compliant cybersecurity and IT Risk Management setup, implementation, and control;

    • Develop and control all operational / IT budget costs to ensure the company meets its goals within agreed financial parameters.
  • Finance & Accounting:
    • Lead budget formulation and performance monitoring;

    • Ensuring the quality of annual forecasts and budget formulation through effective encouragement and supervision;

    • Monitor budget execution and provide explanations/remedial plans to management in the event of deviations;
    • Propose cost reduction possibilities to management and maintain support function costs at a level commensurate with revenues;
    • Provide management with regular projections to assist in monitoring the prospective business;

    • Provide profitability analysis based on needs;

    • Providing partnerships with businesses;

    • Making finance an integral part of the decision-making process to achieve strategic goals (communication, insights, challenges);

    • Provide financial and commercial inputs based on needs for the elaboration of strategic business plans;

    • Provide options and quantify the financial implications of business / organizational decisions prior to their implementation.

  • Facilities (GA):
    • Ensure that the Facilities (GA) team manages facility and infrastructure assets efficiently and office supplies and services. Ensure that procurement policies are implemented;

    • Implement appropriate due diligence & risk management framework defined by the Company/local regulatory when procuring, outsourcing, or engaging with third party service providers.

  • People Management:
    • Employee Management: Manage, train, and motivate staff to achieve teamwork, healthy work environment and good coordination.


Essential Qualification & Experience

  • High level of education, such as MBA or equivalent Masters (S2) and relevant investment licenses (CFA, ChFC);
  • Having a membership in a professional association is an advantage;
  • Have an excellent understanding of Company Operations and Investment management industry Regulations & Compliance;
  • Have strong commercial skills (budgeting, budget management and finance), business understanding and strong appreciation of the industry;
  • At least 15 years of working experience in a significant proportion of the Investment Manager sector;
  • At least 5 years of working experience at the Senior Management level in the Investment Manager sector, including operational generalist and technical specialist with a good track record.

Essential Skills / Competencies

  • Action oriented, business thinking;
  • Strong communication and organizational skills;
  • Good analytical and problem solving skills and good ability to understand strategic issues;
  • Excellent interpersonal skills;
  • Excellent presentation skills;
  • Focus on continuous improvement;
  • Have a high spirit and like a challenge;
  • Good team leader and coach, who can generate motivation in his team;
  • Strong communicator;
  • Creative, but pragmatic;
  • Conceptual, but backed by strong capabilities to deliver speed;
  • Good relationship builder, commercial minded, inspires trust and openness in others;
  • Discreet, with a reputation for integrity.
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