Direct Responsibilities

  • Handle Local Regulatory Reports in the team’s scopes, mainly LBU, Antasena, BMPK, Go AML, OBOX, SLIK. This includes the respective enhancement projects
  • Checker to Loan Ops scope. Ensure loans are arranged (drawdown, rollover, repayment) properly and timely with all respective parties (SBO, ALM, clients) and well communicated to Back Office Operations for the proceeds.
  • Checker to Credit Control scope, i.e. for the credit structure facility limit, commitment group, risk data (rating) of Borrowers, guarantor, including inputting and maintaining their accuracy data in ATLAS and other related systems
  • Checker to Credit Documentations scope, handling loan documentations including preparing the commitment letter, facility agreement and other credit documentations, condition precedent process management
  • Checker for Client Ref Scope, i.e. client static data maintenance including but not limited in ATLAS & Signplus.

Contributing Responsibilities

  • Contribute to the Permanent Control Framework and control plan handles by OPC team
  • Ensure no breach of process in area of Financial Securities – to follow all policy and regulations
  • Responsible for data/information management (MIS) upon request from any respective parties.

 

Technical & Behavioral Competencies

– Ability to cooperate with Business and other support functions (IT, Ops, Finance, etc)

– Leadership skill and collaboration with team member to ensure no long pending tasks in Client Ref and Cdt Ops scopes

– Ability to maintain relationship with regional and other offshore teams in good collaboration

Specific Qualifications

· Knowledgeable on Client Services, Client static data, Loan Services, Credit Risk, Credit Documentations and regulatory reports

· Analytical skill in reviewing legal docs and also credit docs, plus both local regulatory and internal policy & procedure

· Manage relationship with RMs, Finance, IT, and Ops

– High sensitivity of operational risk issues which potentially can bring harm to the Bank  

Key Responsibilities

Risk Management

  • Formalize Risk Management Policy
  • Ensure testing, evaluation, and recommendations for objective improvement of the implementation of risk management system, manually or through a system, at least once a year or in frequency more often in the event of a significant change in factors that affecting the business activities
  • Monitoring, identification, measurement, and follow up related to risk management that require attention of the Board of Directors
  • Acts as a back up to the Compliance Officer for level 2 analysis of sanctions screening alerts
  • Acts as Deputy Counter Terrorism Financing Correspondent (Deputy CTF Correspondent)

KYC / Client Onboarding/Recertification

  • Follow-up on the KYC Recertification process
  • Escalation to Management and Compliance of KYC outstanding of onboarding or recertification files

Anti-Fraud Officer

  • Acting as a unit / function in charge of handling the implementation of anti-fraud strategies within the organization
  • Acting as coordinator in handling Fraud with other departments such as Internal Audit, Human Resources, Finance, Operations and other parties both internal/external
  • Foster Anti-Fraud Awareness
  • Maintain Fraud incident (Fraud Profiling) data
  • Evaluate Anti-Fraud Strategies

Other Tasks

  • Monitor on the security access (office access controls)
  • Ensure the renewal of Expatriate Manpower Utilization Plan and Temporary Stay Permit for Expatriate (if any) is in accordance with the prevailing rule and regulation
  • Manage and optimize executive calendars, including internal and external meetings across multiple time zones; Prioritize appointments and resolve scheduling conflicts efficiently
  • Coordinate end to end meeting logistics (scheduling, venue, agenda/materials, and catering/ meal);
  • Record Client meeting notes and distribute meeting minutes
  • Act as key liaison between executives, internal teams, regional secretaries and external stakeholders and ensure effective communication across departments and regions
  • Consolidate and distribute weekly call plans and ensure alignment with business priorities
  • Assist in preparing project invoices and OPE and follow up outstanding payments
  • Process and manage team expenses (travel, entertainment, phone, transportation, and supplier invoices) and maintain accurate records and ensure compliance with company policies and procedures
  • Arrange business travel including flights, accommodation and transportation
  • Manage Visa and Kitas processing, renewal and documentation
  • Monitor and manage office supply inventory
  • Coordinate with APAC Procurement on the onboarding or renewal of general admin related suppliers/vendors and its administrative works
  • Arrange car services and courier deliveries as needed